Agreement with Baxter and Woodman Natural Resources, Inc. for Kildeer Creek Streambank Stabilization at the Southwest Corner of Quentin Road and Route 22 in the Amount Not-to-Exceed $518,125.55 (Trustee Spacone)
Summary: The Kildeer Creek stabilization project consists of installing approximately 1,800 feet of streambank and detention pond improvements along the southern and western property lines of the Cummings property at 99 Quentin Road, adjacent to the residential subdivisions of Cedar Creek and Coventry Creek. Steps include clearing vegetation, installing protective armoring, and native plant restoration. This project is a cooperative effort between the Village, Coventry Creek Home Owners Association, and Lake County Stormwater Commission to maintain and enhance the sustainability of the waterway.
A competitive bid opening occurred on March 11, 2020 that resulted in ten bids received, with the lowest apparent bid received from Baxter and Woodman in the amount of $438,750.50. A total project expenditure with contingency and engineering is not-to-exceed $518,125.55.
Coventry Creek’s Special Service Area #13 is contributing $170,018.40 for this project. Another $183,270 is being provided by the Lake County Storm Water Commission, leaving $164,837.15 as the Village’s share of the project cost.
The FY 2020 budget included $200,000 in the Capital Projects Fund for the Village’s share of this project. The Capital Fund was to be supported by a $900,000 transfer from the General Fund. However, staff seek to reduce the General Fund transfer in light of the anticipated revenue reductions due to the COVID-19 crisis.
Instead, staff recommend funding the Village’s share of this project from the Non Home Rule Sales Tax fund, which supports the Village’s road program and other essential infrastructure projects. Staff anticipate that the savings from rebidding the road program and omitting the Breezewald Park parking element (see agenda #7A), will adequately cover the Village’s share of the streambank project. If approved, this change will be reflected in a formal budget amendment to be adopted later this year.
Recommended Action: A motion to approve an agreement with Baxter and Woodman Natural Resources, Inc. for the Kildeer Creek Streambank Stabilization Project in the Amount Not-to-Exceed $518,125.55, with the authorization to use the Non Home Rule Sales Tax Fund for the Village’s share of the project cost.